NCIC Audit

Responsible to conduct an audit every 2 years of every terminal agency to ensure compliance with state and FBI CJIS policy and regulations. A compliance audit may be conducted on a more frequent basis should it be necessary due to failure to meet standards and compliance.

During the terminal agency audit system security, terminal operator training, NCIC validation procedure, use of the III and general state and NCIC policy are evaluated. Department NCIC entries are reviewed for completeness, accuracy, and validity of the record.

Compliance audits cover the following areas in conjunction with both the Interstate Identification Index (III) and NCIC stolen property and person records.

Accuracy: NCIC entry contains no erroneous data. Maintain necessary documentation is available from state and local users accessing NCIC through them

Completeness: Information contained in an NCIC entry or in a criminal history record to be disseminated is comprised of all the pertinent available information.

Timeliness: Entry, modification, update, and removal of information are completed as soon as possible after information is available, and information is processed and transmitted in accordance with standards as established by the Board.

Security: An organization protects its information against unauthorized access, ensuring confidentiality of the information in accordance with laws and NCIC policy, regulations, and standards.

Dissemination: All information released is in accordance with applicable laws and regulations and a record of dissemination of criminal history records is maintained.